Personal/Administrative Assistant (Part-time)
**Stay at home parents/graduate/doctorate students and candidates looking for supplemental or additional work are urged to apply **
POSITION SUMMARY
Our client, a private equity firm primary focused on Asian markets is seeking a part-time office assistant to support the Founding Managing Director in New York. This role requires extensive knowledge and comfort with technology relevant for a senior executive productivity, experience with AI Tools, excellent communication skills, detail-orientation, and the ability to multi-task. Founding Managing Director works late hours, travels quite frequently, and shares an Assistant working internationally — hence the part-time and flexible nature of this job, with an emphasis on tasks that are better performed together, in person vs. remotely. Additionally, given the “long days”, some of the work is personal/family related.
HOURS: 8 to 10 hours a week (with a need to increase hours in the future)
PRIMARY RESPONSIBILITIES:
• Help the FMD utilize available tools for productivity and organization — this includes optimizing various AI tools, computer and phone devices and software such as Notion and PowerPoint
• Be responsible for home office physical organization including filing system (to the extent not digitized) to ensure all documents well-organized and stored
• Providing supporting documentation and reconciling personal expenses with the international assistant
• Interaction with family members and wife’s assistant to coordinate calendars, travel, appointments, and other needs
• Some support on travel and restaurant reservations, but this role does not encompass primary responsibility for Founding Managing Director’s calendar
• Supporting special ad hoc projects as assigned
QUALIFICATIONS:
• BA combined with minimum one year relevant and proven administrative support job
• Self-motivated, high-functioning, with the ability to prioritize and manage multiple competing priorities
• Strong work ethic and positive attitude
• Exceptional planning and organization skills with a keen attention to detail and accuracy.
• Flexible and resourceful with strong problem-solving and follow-up skills
• Exceptional interpersonal and communications skills (both oral and written)
• Ability to maintain confidentiality and exercise outstanding judgment
• Tech-savvy and curious with ability to leverage technology and identify new applicable tools ( i.e. web-based scheduling tool, contact management software, etc)
• Strong skills utilizing and adapting to new AI tools; PowerPoint, Word, Excel and other Microsoft applications
• A team player who is highly collaborative and demonstrates the ability to listen and learn from others
• Flexibility on hours when required
COMPANY OVERVIEW
This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related positions. To learn more about employment opportunities, visit our website at www.tempositions.com.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
