Manager, Accounting (General/Grants/Subsidiaries) - Grant Specific

Lead a finance team managing grants, subsidiaries and GAAP reporting in NetSuite. Manager, Accounting (General/Grants/Subsidiaries). Full-time, onsite/hybrid (location varies), ongoing/permanent role overseeing month-end, year-end close, audits, grant billing and consolidations in Oracle NetSuite. • Bachelor's degree in Accounting (required) • Proficient in NetSuite and Excel • Experience with GAAP, audits, grant compliance (2 CFR 200/RWHAP) and consolidation • Supervisory experience managing accounting staff • Valid driver’s license

Description:

  

Statement of Purpose: This position is responsible for all areas relating to financial reporting, developing and maintaining accounting principles, practices, and procedures to ensure accurate and timely financial statements. The Manager, Accounting supervises assigned accounting staff and ensures work is properly allocated and completed in a timely manner. This role operates in a fast-paced environment, managing deadlines and a broad range of accounting responsibilities. Key duties include general ledger maintenance, financial reporting, year-end audit support, and assistance with budgeting and forecasting processes. Depending on assignment, the position may specialize in General Accounting, Grants, or Subsidiary Accounting.

Values:

Ø Recognize and affirm the unique and intrinsic worth of each individual.

Ø Treat all those we serve with compassion and kindness.

Ø Act with absolute honesty, integrity, and fairness in the way I conduct my business and the way Ilive my life.

Ø Trust my colleagues as valuable members of our healthcare team and pledge to treat one another with loyalty, respect, and dignity.

Essential Functions:

Core Responsibilities (Blended Across All Areas)

These functions apply to all aspects of the Accounting Manager role, regardless of focus area:

1. Maintain a thorough understanding of the financial reporting      structure and Oracle NetSuite general ledger.
2. Ensure accurate and timely monthly, quarterly, and year-end close      processes.
3. Ensure timely reporting of all monthly financial information and      variance analysis.
4. Monitor and analyze department work to develop efficient      procedures and optimize resources while maintaining accuracy.
5. Advise staff on handling non-routine reporting transactions and      technical accounting issues.
6. Respond to inquiries from the Director of Accounting regarding      financial results and special reporting requests.
7. Work with the Director of Accounting to ensure a clean and timely      year-end audit, including compliance with internal controls.
8. Assist in developing and implementing new procedures and features      to enhance departmental workflow.
9. Provide training and guidance for new and existing staff as      needed.
10. Work with each direct report to establish annual goals and      monitor progress to support professional development.
11. Support the Director of Accounting with special projects and      process improvements.
12. Identify opportunities to improve processes, systems, and      workflows for greater efficiency and accuracy.
13. Establish, document, and enforce internal controls and      accounting policies to ensure compliance and safeguard assets.

Focus Area Responsibilities

A. General

1. Lead the organization-wide month-end and year-end close      process, ensuring accuracy, timeliness, and consistency in reporting.
2. Provide technical accounting support for complex      transactions and new initiatives.
3. Maintain the CAN general ledger and oversee proper      classification of transactions in accordance with GAAP and organizational      policies.
4. Monitor and reconcile CAN balance sheet accounts, including      cash, fixed assets, accruals, and prepaids.
5. Support enterprise-level audit coordination, including      preparation of schedules, documentation, and responses to auditor      inquiries.
6. Serve as a resource for cross-functional financial      inquiries, collaborating with leaders across the organization.

B. Grants

1. Maintain grant      Cost Center requirements in NetSuite and ensure accurate classification      and tracking.
2. Prepare and      submit monthly grant billings, drawdowns, and funder reports in compliance      with funding requirements and deadlines.
3. Monitor grant      expenditures to confirm costs are allowable, allocable, and within budget      guidelines.
4. Ensure      compliance with 2 CFR 200 (Uniform Guidance), RWHAP standards, and other      applicable grant regulations.
5. Coordinate      subrecipient monitoring, including financial reviews, documentation, and      compliance oversight.
6. Provide      guidance on grant-related transactions, ensuring appropriate      documentation, internal controls, and audit readiness.
7. Collaborate      with program and finance staff to interpret funding agreements and support      contract managers with budget management.
8. Support      preparation of grant-related audit schedules and assist with single audits      and compliance reviews.
9. Identify and      recommend process improvements to strengthen compliance, reporting      accuracy, and efficiency.

C. Subsidiaries

1. Manage monthly consolidation and intercompany eliminations in      NetSuite.
2. Maintain equity roll-forwards and ensure accurate ownership      tracking.
3. Oversee onboarding of new entities in NetSuite, including chart      of accounts, departments, and reporting structures.
4. Maintain the Subsidiaries general ledgers and oversee      proper classification of transactions in accordance with GAAP and      organizational policies.
5. Monitor and reconcile the Sub balance sheet accounts,      including cash, fixed assets, accruals, and prepaids.
6. Ensure consistent accounting policies and procedures across all      entities.
7. Address subsidiary-specific financial inquiries and reporting      needs.
8. Coordinate audit activities for subsidiaries and ensure      compliance with audit requirements.

Secondary Tasks:

1. Support budgeting and forecasting processes. 
2. Crosstrain to ensure team flexibility and coverage. 
3. Maintain confidentiality in accordance with professional      standards. 
4. Complete required annual continuing professional education (CPE).      
5. Collaborate with finance managers to achieve departmental goals. 

Supervisory Responsibilities:

1. Staffing, recruiting, interviewing, training, managing schedules and proper coverage, monitoring and approve time & attendance. 

2. Responsible for the management and development of all personnel. Encourage your team to seek training in the field by suggesting online classes or seminars that could help their professional development. 

3. Evaluate performance 90days/annually and provide feedback. Administer performance improvement plans (PIP) when necessary. 

4. Report disciplinary issues to Human Resources adhering to the progressive discipline policy.

Requirements:

  

Education/Professional:

1. Bachelor’s degree in Accounting required

2. Non-Profit experience preferred 

3. Valid driver's license

Competencies: 

1. Communication - strong written and verbal communication abilities

2. Problem Solving - ability to apply effective problem-solving techniques

3. Attention to Detail

Knowledge, Skills and Abilities Required:

1. PC Proficiency – Must be proficient in using personal computers and related software. 

2. Microsoft Office Suite – Strong experience with Excel and Word is required. 

3. NetSuite ERP System – Strong experience required. 

4. Multitasking & Time Management – Capable of coordinating multiple tasks simultaneously, working under pressure, and meeting deadlines. 

5. Self-Motivation – Able to work independently with minimal supervision. 

6. Interpersonal Skills – Strong ability to collaborate with a diverse team and population.

7. Supervisory & Customer Service – Demonstrated leadership and customer service capabilities.

8. Accounts Payable Knowledge – Familiarity with AP systems and procedures. 

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