Dealership Administrative Coordinator

Avis Budget Group
Tampa, FL, United States

$18 p/hour
Automotive
Full-time
vehicle sales administration
title processing
registration coordination

Our job summary

The Dealership Administrative Coordinator supports Avis Budget Car Rental's retail vehicle sales by managing administrative tasks related to vehicle sales, titles, and registrations. Responsibilities include processing paperwork, coordinating with sales teams and tag agencies, ensuring compliance with state laws, and handling customer inquiries. The role requires strong organizational skills, attention to detail, and experience with administrative systems to ensure smooth vehicle sales transactions across multiple locations.

Avis Budget Car Rental LLC is searching for a Dealership Administrative Coordinator / DMV Coordinator to join our Retail Vehicle Administration team. This position contributes to the success of this department by providing effective, accurate and timely administrative support to ABCR retail sales and auctions throughout North America. This associate will be responsible for performing multiple tasks designed to achieve timely disposal of vehicle assets as they are offered for sale through the Avis Car Sales program. This associate will regularly conduct critical communications with Avis Car Sales associates to ensure the accuracy of sales transactions and title transfers needed to successfully complete vehicle retail sales.

What You'll Do:

Coordinate sales completion, and title administrative tasks for multiple Avis Car Sales locations

Receive and audit deal jackets, organize, validate, and process paperwork and funding documents; ensure completion and accuracy (signatures, verify VIN, titles for trades, odometer reading etc.) of required documents as per checklist

Process title and registration applications. Ensure that all vehicle registration paperwork is properly processed and submitted. Coordinate with customers and tag agencies any issues arise in title/registration processing

Manage customers inquiries on all issues relating to titles and registration

Monitor delivery of titles and plates to customer and/or finance companies

Ensure receipt of monies received for car deals and dealer trade vehicles

Verify/match funding of sold vehicles

Ensure compliance of state or local laws in processing titles

Ensure compliance of sales tax/sales reporting as required by state

Coordinate weekly calls with shared services and third party associates

Other duties as required

Perks You’ll Get:

Competitive hourly wage

Clear and defined career paths to pursue

Access to Medical, Dental, Vision, Life and Disability insurance

Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages

Contribute up to $260 as a tax-free benefit for public transportation or parking expenses

401(k) Retirement Plan with company matched contributions

Full training to learn the business and enhance professional skills

Employee discounts, including discounted prices on the purchase of Avis/Budget cars

Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

What We're Looking For:

High School Diploma

2 years administrative experience

Ability to manage multiple duties and simultaneously

Advanced PC skills including knowledge of Excel and Access

Detail orientated, excellent communication and organization skills

Self-starter possessing the abilities to meet deadlines, set priorities, multi-task and adapt to change.

Car sales experience preferred

CDK system experience preferred

The annual starting hourly rate for this position is $18.00 per hour. Factors that may affect starting pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

Who We Are:

Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we’re moving the future of transportation forward with our innovative, customer-focused solutions.

Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.

We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.

Avis Budget Group is an Equal Opportunity Employer – Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.

This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.

Tampa

Florida

United States of America

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