Immigration Legal Assistant | Phoenix, AZ
Full-Time | Law Firm Environment | Fully on Site
Non-Exempt
A highly respected law firm is seeking a Legal Administrative Assistant to support its Immigration practice in Phoenix. This role is ideal for a detail-oriented professional who enjoys being at the center of a fast-moving legal team, supporting attorneys with high-volume document production, client communication, and matter management in a collaborative, professional environment.
Key Responsibilities – Legal & Administrative Support (Primary Focus)
- Prepare, revise, and proofread a wide range of legal documents with accuracy and efficiency
- Coordinate complex document production, e-filings, and work with centralized support services as needed
- Manage electronic and paper filing systems, ensuring compliance with firm policies and confidentiality standards
- Maintain chronological and administrative files for assigned attorneys
- Professionally manage incoming calls, client communications, and visitors
- Coordinate calendars, meetings, conference rooms, meals, and travel arrangements
- Prepare new matter intake forms and assist with case/matter setup
- Maintain and update client and contact databases
- Proactively anticipate attorney needs and consistently meet deadlines in a high-volume environment
Client Billing & Financial Coordination
- Prepare and submit daily time entries for assigned attorneys in accordance with firm guidelines
- Process expense reimbursements and disbursement requests
- Coordinate client billing matters with Accounting, attorneys, and clients
- Assist with alternative fee arrangements, matter budgets, and billing correspondence
Team & Firm Support
- Provide backup coverage for other assistants as needed
- Collaborate closely with LAAs, Records, Docketing, Accounting, and practice group staff
- Contribute to a strong team-based culture through flexibility and cross-support
Qualifications
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3–4+ years of Legal Administrative Assistant experience in a law firm setting
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High School diploma or equivalent required; college or business education a plus
- Strong proficiency in Microsoft Word and Outlook
- Experience with document management systems (iManage/FileSite/WorkSite or similar)
- PowerPoint skills preferred
- Prior experience supporting an Immigration or litigation-based practice is a plus
- Exceptional organization, attention to detail, and time-management skills
- Polished, professional communication style and strong client-service mindset
- Ability to thrive in a fast-paced, deadline-driven environment
Work Environment & Requirements
- Fully On-Site Monday-Friday
- Regular, reliable attendance is essential
- Reports to Office Management with daily direction from assigned attorneys and paralegals
Why This Role Stands Out
- Direct exposure to a high-profile Immigration practice
- Variety across legal, client, billing, and administrative functions
- Collaborative, team-oriented firm culture
- Long-term stability with strong internal support structure
- Opportunity to grow within a large, well-established legal organization
Company Overview
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
Pay:$55,000.00 - $75,000.00
