Administrative Assistant
Responsible for providing comprehensive support to the Home Office, field operations, vendors, and client services. Handles corporate administrative tasks while addressing the needs of both Home Office and Field Operations staff. Plays a key role in planning and coordinating logistics for Home Office events, meetings, and conferences.
Responsibilities
Provide general customer service, including managing phone calls, shipping and receiving, placing supply orders, and supporting the needs of Home Office and Field Operations staff.
Support Home Office departments with tasks such as inventory management, coordinating mailouts, new hire onboarding, managing employee files, assisting with billing, and overseeing HCM administration.
Assist with researching, planning, and executing engagement events for the Home Office.
Promote participation in Home Office opportunities to enhance engagement.
Collaborate with the Fun Committee to support logistics and administrative tasks.
Skills
Organization: Prioritizing tasks and maintaining organized filing systems
Communication: Strong written and verbal communication skills; professional email etiquette and phone handling
Problem-Solving: Anticipating needs and providing proactive solutions
Customer Service: Handling inquiries with professionalism and maintaining a friendly demeanor; strong customer service orientation
Confidentiality: Maintaining confidentiality and handling sensitive information with care
Attention to Detail: Ensuring accuracy in all tasks and processes
Requirements
High school diploma or equivalent (required).
Previous experience in an administrative or clerical role (1-3 years preferred).
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with office equipment and systems (printers, scanners, HCM software).
Important to Know
Part-time role based fully onsite
Veterans and candidates with military experience are encouraged to apply.
HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.
Who is HHS
HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries.
We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.
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