Job Description

The US Amazon Customer Team Administrative Assistant for Sales will provide comprehensive administrative support to Amazon Customer Team Senior Vice President, Leadership Team, and Amazon organization.

This role requires a proactive individual who understands the fast-paced business dynamics and can efficiently manage office operations while maintaining confidentiality. The ideal candidate is detail oriented and will ensure smooth logistics and timely communication with a high level of professionalism, while effectively collaborating with all levels of the organization.

Key Responsibilities:

Administrative Support:

• Provide a high level of attentiveness and diligence in managing the meeting schedule for the Amazon Customer Team Senior Vice President, Leadership Team, and the Amazon organization.
• Proactively manage the Senior Vice President’s and Leadership Team’s calendars to optimize scheduling and minimize interruptions.
• Anticipate needs and proactively address concerns to facilitate strategic initiatives.

Compliance Management:

• Own the scheduling and processing of travel and expenses.
• Ensure adherence to AMEX and Concur requirements for expense reporting.
• Assist with financial documentation and compliance reporting.

Meeting and Event Logistics:

• Coordinate logistics for team meetings, events, and culture initiatives, ensuring timely execution.
• Organize monthly Total Team calls and Leadership meetings with a focus on excellence.

Communication and Information Management:

• The qualified candidate must have demonstrated strong communication skills with internal and external stakeholders at all levels; including exceptional verbal and written skills.
• Possess the ability and desire to learn new technologies and systems. Effectively interface with various technology resources to efficiently resolve issues with minimal to no disruption to manager.
• Maintain the Amazon Leadership and Business Team agendas.
• Directory and personnel distribution management of all sales employees for email communications, invites, talent role changes and transitions.

Sales Support:

• Process purchase orders (POs) for sales samples and roadshows, ensuring that all necessary documentation is provided.
• Follow up with Proof of Performance post-completion of tasks.

Collaboration and Team Support:

• Collaborate with cross-functional teams to support initiatives.
• Build strong relationships within the Amazon Customer team and across the organization.
• Possess excellent collaboration and interpersonal skills.
• Ability to work well under pressure and multi-task with frequent interruptions and changing priorities. Partner with others in the organization to enable various cultural initiatives and activities, making a significant and positive impact on the overall culture.

Job Qualifications

• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills.
• Strong MS Office Skills in Outlook and Calendar Management.
• Attention to detail and handling logistics at a high caliber.
• Familiar with AMEX and Concur systems for expense management.
• Ability to work independently and as part of a team, demonstrating initiative and professionalism.

Job Skills

Budget Management, Calendar Management, Expense Management, Meeting Management, Microsoft Applications, Travel Management