Bilingual Medical Secretary-must be English/Spanish speaking
***Please note: the hours are 9:00 am to 5:00 pm, but 1-2 days will be from 12:00 pm to 8:00 pm.***
The Secretary will provide the overall management of front desk including phones, staff schedules in reception book, distribution of telephone referrals, following up for missed Doctor Appointments. Provides assistance to clients as they come in and performs lightweight clerical duties to the attending staff.
DUTIES AND RESPONSIBILITIES
- Responsible for front desk including phone, scheduling intakes, and distribution of telephone referrals.
- Enter all staff appointment schedules in reception desk book.
- Manages MD schedule and contacts all no shows, following up for missed Appointments.
- Monitor/maintain waiting room.
- General office duties including but not limited to typing, faxing copying, and filing.
- Perform clerical duties for staff Psychiatrists such as pulling charts, preparing encounter forms, & making appointment reminder calls to clients.
- Maintain updated client roster.
- General office duties including but not limited to typing, faxing copying, and filing.
- Additional duties as needed including but not limited to functions related to implementation of computerized new billing and charting system.
- Available for other Support functions at the discretion of Clinical Manager and/or Staff Services Coordinator.
- Will perform other related duties as requested or assigned by agency management.
- Participates in staff and other program meetings.
- Special projects for Clinical Manager as needed.
- Provides office coverage to other CCNS programs as needed.
- Attends off-site meetings as requested.
SPECIFICATIONS FOR EDUCATION/CERTIFICATIONS/LICENSES
- High School Diploma or GED required.
- Bachelor's Degree preferred
SPECIFICATIONS FOR EXPERIENCE AND TRAINING
- 3 years Business experience including office clerical, data entry and basic accounting required.
- Excellent oral & written communication skills.
- Excellent Computer skills; knowledgeable in Microsoft office.
- Excellent organizational skills.
- Ability to prioritize and multitask, offer feedback and constructive criticism.
- Bilingual/Spanish speaking required
SPECIFICATIONS FOR PHYSICAL REQUIREMENTS
- Must be able to occasionally lift and/or move up to 25 pounds.
- Frequenting walking, sitting, talking or hearing.
- Occasional standing, stooping, & kneeling.
- Should be able to operate a computer keyboard, mouse, & office equipment.
- Ability to read printed materials and computer screens.
- Ability to work flexible hours, including weekends, evenings according to the needs of program operation.
COMPANY OVERVIEW
This job is presented to you by TemPositions Office, a division of the TemPositions Group of Companies. Enjoy exceptional compensation, benefits, and a wealth of opportunities in all office related position. To learn more about employment opportunities, visit our website at .
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law. Applications from members of minority groups and women are encouraged.
